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Tuolumne COE |  AR  1230  Community Relations

School/Program Site-Connected Organizations   

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Persons proposing to establish a school/program site-connected organization shall submit a request to the Tuolumne County Superintendent of Schools Office for authorization to operate at the school/program site. The request for authorization shall contain:

1. The name and purpose of the organization

2. The date of application

3. Bylaws, rules, and procedures under which the organization will operate, including procedures for maintaining the organization's finances, membership qualifications, if any, and an agreement that the group will not engage in unlawful discrimination

4. The names, addresses, and phone numbers of all officers

5. A list of specific objectives

6. An agreement to grant the County Office the right to audit the group's financial records at any time, either by County Office personnel or a certified public accountant

7. The name of the bank where the organization's account will be located and the names of those authorized to withdraw funds

8. The signature of the principal/program administrator of the supporting school/program site

9. Planned use for any money remaining at the end of the year if the organization is not continued or authorized to continue in the future

10. An agreement to provide evidence of liability insurance as required by law

(cf. 1330 - Use of School Facilities)

Requests for subsequent authorization shall be presented to the Tuolumne County Superintendent of Schools or designee annually, along with a financial statement showing all income and expenditures from fund-raisers. If the County Superintendent or designee proposes to deny the request for reauthorization, he/she shall present his recommendation to the County Board for approval.

Upon consent of the County Superintendent or designee, school/program site-connected organizations may use the school/program site's name, team's name, or any logo attributable to the site or County Office.

School/program site-connected organizations are prohibited from hiring or directly paying County Office employees. Organizations may make donations to the County Office to cover the costs of additional employees, but only if such positions are approved in advance by the County Board. At their discretion, employees may volunteer to perform activities for site-connected organizations during non-working hours.

(cf. 4127/4227/4327 - Temporary Athletic Team Coaches)


approved: August 1, 2008 Sonora, California