topleft >  Services >  Governance Technology > 

Santa Clara USD |  E  4040  Personnel

Employee Acceptable Use Of Technology   

arrow Previous bar Next arrow

The district and principal or designee shall oversee the maintenance of the technological resources at each school and the district office and may establish guidelines and limits on their use. S/he shall ensure that all employees using these resources receive training in their proper use as well as copies of related district policies and regulations. With the use of technology and Internet access comes the responsibility to respect and protect the rights of others. Users of technological resources are expected to act in a responsible, ethical, legal manner, and in accordance with the Santa Clara Unified School District Employee Responsible Use Agreement.

Employees are authorized to use the district's technological resources in accordance with user obligations and responsibilities specified below:

1. Acceptable Use:

The technological resources shall be used only for purposes related to district business or education and research and within the educational goals and objectives of the Santa Clara Unified School District. Commercial, political and/or personal use of the district's technological resources is strictly prohibited. Transmission of any material in violation of any United States or other state organizations is prohibited. Any files, electronic mail and other information on the district's networks or equipment is subject to search and seizure at any time.

2. Privileges:

The use of computing resources is a privilege, not a right, and inappropriate use may result in cancellation of those privileges. The due process rights of all users will be respected in the event there is a suspicion of inappropriate use of district equipment and resources.

3. Personal Responsibility:

Users shall report any security problem or misuse of the technological resources. Users shall not knowingly access nor transmit material that is threatening, obscene, disruptive or sexually explicit, or that could be construed as harassment or disparagement of others based on their race, national origin, gender, sexual orientation, age, disability, religion or political beliefs.

4. Copyright:

Copyrighted materials may not be placed on the technological resources without the copyright holder's permission. The user needs to be mindful that most printed text or graphics accessed via the Internet, other software is copyrighted. Users may download copyrighted material only for their own use.

5. Uploading of Information:

Computer software, graphics, audio, video or other files may not be loaded on school computers without appropriate licensing. The employee is responsible for the legality of the software installed on school computers under their care.

6. Safety Requirements:

While utilizing the network or on-line service users are expected to be polite, use appropriate language, and not use the network in any way that would disrupt the use of the network by others. No personal information such as your home address or personal phone numbers or those of students or colleagues is to be posted at any time.

7. Privacy:

Users shall not read other users' mails or files; they shall not attempt to interfere with other users' ability to send or receive electronic mail, nor shall they attempt to read, delete, copy, modify or forge other users' mail or files. Users shall not post or share false or defamatory information about a person or organization or post or share private information/photographs of others.

8. Security:

The user in whose name an on-line or network account is issued is responsible for its proper use at all times. Users shall use only accounts issued in their own name and not share their account with another user. If a security problem is identified, the ITG department should be notified at once. Users must never demonstrate the problem to other users.

9. Vandalism:

Vandalism will result in the cancellation of user privileges and appropriate action, and legal referral. Vandalism includes such things as: uploading, downloading or creating computer viruses and/or malicious attempt to harm or destroy district equipment or materials or the computer programs, graphics, audio, video or other files of any other user.

10. Employee Responsibility Regarding Student Use:

Employees working with students will follow and enforce guidelines of the district's Student Acceptable Use Agreement and Student Internet/Local Cable Release Form.

11. No Reasonable Expectation of Privacy:

Users shall not expect privacy in the contents of your personal files and records of your online activity on the district's network. The district's monitoring of Internet usage can reveal all activities you engage in when using the district's system. Maintenance and monitoring may lead to discovery that you have violated this agreement, district policy, or the law. An individual search will be conducted if there is a reasonable suspicion that you have violated this agreement, or the law.

12. Violations of this Agreement:

In the event that there is a claim that you have violated the law, district policy, or this agreement, your access to the technological resources may be terminated and/or disciplinary action may be taken.

13. Responsibilities for Damages:

You may be held financially responsible for any harm that results from your intentional misuse of the system. Signing this agreement, acknowledges this potential financial responsibility.


version: August 22, 2013 Santa Clara, California


Exhibit 2


Employee Acceptable Use Of Technology



Name (please print):


The Santa Clara Unified School District's Employee Acceptable Use Policy will be available to the employee and any explanations of any component are available upon request. Employees will be instructed on the acceptable use of the network and proper network etiquette. District employees will report any misuse of the information system to the system administrator.


I understand and agree to abide by the Santa Clara Unified School District Technology Board Policy and Employee Acceptable Use Policy. I understand that any violation may result in:

• Revoking of use

• Disciplinary action

• Legal action

Name (please print):

Signature: Date:


version: August 22, 2013 Santa Clara, California