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Subchapter 3. General Child Care Programs. Article 2. Family Data File. Contents of Family Data File.   

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(a) Contractors shall establish and maintain a family data file for each family receiving child care and development services.

(b) The family data file shall contain a completed and signed application for services and the following records as applicable to determine eligibility and need in accordance with Education Code section 8263(a)(1) and (a)(2):

(1) Documentation of income eligibility, including an income calculation worksheet;

(2) Documentation of employment;

(3) Documentation of seeking employment;

(4) Documentation of training;

(5) Documentation of parental incapacity;

(6) Documentation of child's exceptional needs;

(7) Documentation of homelessness;

(8) Documentation of seeking permanent housing for family stability;

(9) Written referral from a legally qualified professional from a legal, medical, or social services agency, or emergency shelter for children at risk of abuse, neglect, or exploitation.

(10) Written referral from a county welfare department, child welfare services worker, certifying that the child is receiving protective services and the family requires child care and development services as part of the case plan.

(11) If the parent of the child was on cash assistance, the date the parental cash aid was terminated.

(c) A signed Child Care Data Collection Privacy Notice and Consent Form CD 9600A (Rev. 01/04) shall be included.

(d) Notice of Action, Application for Services and/or Recipient of Services shall be included.

(e) The family data file shall contain all child health and current emergency information required by California Code of Regulations, title 22, Social Security, Division 12, Community Care Facilities Licensing Regulations with the following exception. Immunization records are not required to be in the family data file for children attending a public or private elementary school or for children receiving care in licensed facilities and reimbursed pursuant to Education Code sections 8220 and 8350.

Authority cited:

Education Code 8261

Education Code 8261.5

Education Code 8263

Education Code 8269


Education Code 8261

Education Code 8261.5

Education Code 8263

Education Code 8269

Welfare and Institutions Code 16500.5

Welfare and Institutions Code 16506

(Amended by Register 2007, No. 33.)