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Santa Clara USD |  AR  6145  Instruction

Extracurricular And Cocurricular Activities   

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For purposes of applying eligibility criteria for student participation, extracurricular and cocurricular activities shall be defined as follows: (Education Code 35160.5)

1. Extracurricular activities are not part of the regular school curriculum, are not graded, do not offer credit, do not take place during classroom time, and have all of the following characteristics:

a. The program is supervised or financed by the school district.

b. Students participating in the program represent the school district.

c. Students exercise some degree of freedom in the selection, planning or control of the program.

d. The program includes both preparation for performance and performance before an audience or spectators.

2. Cocurricular activities are programs that may be associated with the curriculum in a regular classroom.

An activity is not an extracurricular or cocurricular activity if either of the following conditions applies: (Education Code 35160.5)

1. It is a teacher-graded or required program or activity for a course which satisfies the entrance requirements for admission to the California State University or the University of California.

(cf. 6143 - Courses of Study)

2. It is a program that has as its primary goal the improvement of academic or educational achievement of students.

Eligibility Requirements

The grade point average (GPA) used to determine eligibility for extracurricular and cocurricular activities shall be based on grades of the last previous grading period during which the student attended class at least a majority of the time. If a student was not in attendance for all, or a majority of, the grading period due to absences excused by the school for reasons such as serious illness or injury, approved travel, or work, the GPA used to determine eligibility shall be the grading period immediately prior to the excluded grading period(s). (Education Code 35160.5)

(cf. 5113 - Absences and Excuses)

When a student becomes ineligible to participate in extracurricular or cocurricular activities in the upcoming grading period, or when he/she is subject to probation, the principal or designee shall provide written notice to the student and his/her parents/guardians.


All extracurricular activities conducted under the name or auspices of a district school or any class or organization of the school, regardless of where the activities are held, shall be under the direct supervision of certificated employees. (5 CCR 5531)

Any noncertificated person working with students in a district-sponsored extracurricular student activity program shall possess an Activity Supervisor Clearance Certificate from the Commission on Teacher Credentialing or shall have cleared a Department of Justice and Federal Bureau of Investigation criminal background check prior to beginning his/her duties, in accordance with BP 4127/4227/4327 - Temporary Athletic Team Coaches. (Education Code 49024)

(cf. 1240 - Volunteer Assistance)

(cf. 4127/4227/4327 - Temporary Athletic Team Coaches)

(cf. 4212.5 - Criminal Record Check)

Program and Programs Responsibilities

1. The extra/cocurricular organizations affected by the requirement are: Athletics, Academic Decathlon, ASB elected and appointed officers, Cheerleaders.

2. It is the sole responsibility of the district Athletic Director to determine ineligibility/ eligibility after each grading period for Athletics

3. It is the responsibility of the Site Administrator to determine ineligibility/eligibility for the following: Spirit Squads, Academic Decathlon, ASB elected and appointed officers.

4. The district Athletic Director and Site Administrator will obtain up-to date lists from the advisors and coaches of students involved in the various extra/cocurricular activities one week prior to the end of each grading period.

5. It is the responsibility of the district Athletic Director and the Site Administrator to notify the advisor/coach of the status of all students regarding eligibility or ineligibility.

6. Advisor/coaches must receive eligibility/ineligibility clearance from the district Athletic Director and Site Administrator prior to adding students to any established extracurricular activity list.

GPA Computation

1. GPA computation of a minimum 2.0 (coverage) is based on all courses in which the student was enrolled in the preceding grading period.

2. A "Drop F" is figured into the grade point average for the grading period(s) it applies.

3. The grade point average used to determine eligibility shall be based on grades of the previous grading period during which the student attended class at least a majority of the time. (Education Code 35160.5)

4. In the event a student finds that he/she is academically ineligible to participate in extra/cocurricular activities in the first grading period of the upcoming year, he/she may request that the total spring and summer school grades be used to determine eligibility for the first grading period of the upcoming school year.

5. When students are simultaneously enrolled in college classes for which they receive credit toward high school graduation, their college grades shall be included in the computation of their grade point average for eligibility purposes.

6. Receiving an Incomplete shall have no effect on a student's academic eligibility as long as the resolution of the Incomplete would not lower his/her grade point average below 2.0. if the resolution of an Incomplete could lower the student's grade point average to below 2.0, the student shall be considered ineligible until the Incomplete is removed and the grade point average determined

7. Pass/Fail courses are not calculated into athletic eligibility.

8. Students transferring from one course to another during the semester will receive a blended grade of the two offerings weighted by time spent in each class to average the grade. In cases where an F in a course after four weeks has caused the class change, the F will remain as the grade of record for the entire grading period for purpose of athletic eligibility.

Date of Eligibility/Ineligibility

Changes in scholastic eligibility for athletes are based upon the end for the grading period.

1. Official school-wide written, typed, or printed notification of grades to the student body, regardless of any delay (of any duration) between the end of the grading period and the subsequent official school-wide notification of student.

2. If the grade point average is not raised to the required 2.0, the student shall be suspended from participation in any extra/cocurricular activity event during the succeeding grading period. Such a suspension shall become effective on the next calendar day following schoolwide notification of grades to the student body.


A student's full class load must be accounted for when computing Grade Point Average. Students must be enrolled in five class period (25 semester credits) during each semester. Of these, up to 10 semester credits may be taken in alternative programs such as Regional Occupational Program, community college courses, or similar courses each semester as approved by the Principal. Seniors may be enrolled in four courses (20 credits) if they are on track to graduate.

Summer School

Summer School/Adult School credits shall be counted toward making up scholastic deficiencies incurred in the grading period (semester) immediately preceding. Summer School/Adult School courses failed shall not impair an athlete's scholastic eligibility achieved in the semester immediately preceding.

Student Transfers

1. Intradistrict transfer students must meet the 2.0 requirement as stated in the district policy.

2. Students transfer from outside the district, out-of-state, or private schools, shall be eligible upon enrollment if they meet the California Interscholastic Federation and district standards.


revised: April 14, 2014 Santa Clara, California

revised: April 23, 2015