Santa Clara USD | AR 3515 Business and Noninstructional Operations
The Superintendent or designee shall ensure that the district's campus security plan includes strategies to:
1. Secure the campus perimeter and school facilities in order to prevent criminal activity
These strategies include a risk management analysis of each campus' security system, lighting system, and fencing. Procedures to ensure unobstructed views and eliminate blind spots caused by doorways and landscaping shall also be considered. In addition, parking lot design may be studied, including methods to discourage through traffic.
2. Effectively maintain video surveillance and proper procedures.
The Superintendent or designee shall supervise the use and maintenance of video surveillance systems, including placement of signage/placards, upon recommendation from each school site. These efforts shall be coordinated with onsite school administrators. The Superintendent, with assistance of the onsite principal, shall identify the most suitable locations for installation of video cameras to achieve and further the Board's policy objectives.
Prior to use of the video surveillance systems, the District shall notify students, parents/legal guardians, and staff that video surveillance may occur, the location(s) of the surveillance, and the purpose for/use of the video surveillance footage, in accordance with Board policy, administrative regulations, other District safety protocols and applicable laws. Signs or placards shall be posted in conspicuous locations near the affected school buildings or grounds to remind the students, staff, and public that video surveillance may be occurring on that specific site. The District shall inform students and staff that they shall not tamper with or interfere with video surveillance systems.
The Superintendent shall work with onsite staff to maintain and secure the resulting records, including establishing protocols for maintenance of footage, use of footage, security of system and footage, and elimination of footage. The Superintendent shall also define the people who have access to the system and recordings, the people who may view the resulting footage, and the methodology to record or store critical footage. These protocols shall be evaluated at least every school year.
Video recordings, retained as part of an individual student's disciplinary record shall be maintained in accordance with law and Board policy. Moreover, the recording of a student may create a student record, as defined in federal and state law and District policy. Once a student record has been created, all applicable laws shall apply to the storage, access, disclosure, and destruction of the student records.
3. Secure buildings from outsiders and discourage trespassing
These strategies may include requiring visitor registration, staff and student identification tags, video surveillance of District's public areas and patrolling of places used for congregating and loitering.
(cf. 1250 - Visitors/Outsiders)
(cf. 3515.2 - Disruptions)
(cf. 5112.5 - Open/Closed Campus)
4. Discourage vandalism and graffiti
These strategies may include plans to immediately cover graffiti as well as campus beautification projects and shall also include students and the community in these projects. These strategies may also include strategic placement of video surveillance systems.
(cf. 3515.4 - Recovery for Property Loss or Damage)
(cf. 5131.5 - Vandalism and Graffiti)
(cf. 5137 - Positive School Climate)
5. Control access to keys, key codes, and safeguarding of school sites and other school inventory.
These strategies may include stringent controls over who has access to facility keys and key codes. Records and funds and other school inventory may be kept in safe and fireproof compartments.
All keys or key codes used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position. The principal or designee shall create a key control system with a record of each key or key code assigned and room(s) or building(s) which the key or key code opens.
Keys shall be used only by authorized employees and shall never be loaned to students. The master key shall not be loaned. The person issue a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost, the person responsible shall immediately report the loss to the principal or designee and pay for a replacement key.
(cf. 3440 - Inventories)
6. Detect and intervene with school crime
These strategies may include the creation of a school watch program, an anonymous crime reporting system, analysis of school crime incidents, and collaboration with local law enforcement agencies, including providing for law enforcement presence.
(cf. 3515.3 - District Police/Security Department)
(cf. 5116.1 - Intradistrict Open Enrollment)
(cf. 5145.9 - Hate-Motivated Behavior)
All staff shall receive training in building and grounds security procedures.
(cf. 4231 - Staff Development)
(cf. 4331 - Staff Development)
These procedures shall be regularly reviewed and updated in order to reflect changed circumstances and to assess progress in achieving safe school objectives.
All keys used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position.
The person issued a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost, the person responsible shall immediately report the loss to the principal or designee and shall pay for a replacement key.
Keys shall be used only by authorized employees and shall never be loaned to students. The master key shall not be loaned.
Regulation SANTA CLARA UNIFIED SCHOOL DISTRICT
approved: July 11, 2013 Santa Clara, California
revised: January 25, 2018