Santa Clara USD | AR 3515 Business and Noninstructional Operations
The Superintendent or designee shall develop a campus security plan which contributes to a positive school climate, fosters social and emotional learning and student well-being, and includes strategies to:
1. Secure the campus perimeter and school facilities in order to prevent criminal activity
These strategies include a risk management analysis of each campus' security system, lighting system, and fencing. Procedures to ensure unobstructed views and eliminate blind spots caused by doorways and landscaping shall also be considered. In addition, parking lot design may be studied, including methods to discourage through traffic.
2. Effectively maintain video surveillance an proper procedures.
The Superintendent or designee shall supervise the use and maintenance of video surveillance systems, including placement of signage/placards, upon recommendation from each school site. These efforts shall be coordinated with onsite school administrators. The Superintendent, with assistance of the onsite principal, shall identify the most suitable locations for installation of video cameras to achieve and further the Board's policy objectives.
Prior to use of the video surveillance systems, the District shall notify students, parents/legal guardians, and staff that video surveillance may occur, the location(s) of the surveillance, and the purpose for/use of the video surveillance footage, in accordance with Board policy, administrative regulations, other District safety protocols and applicable laws. Signs or placards shall be posted in conspicuous locations near the affected school buildings or grounds to remind the students, staff and public that video surveillance may be occurring on that specific site. The district shall inform students and staff that they shall not tamper with or interfere with video surveillance systems.
The Superintendent shall work with onsite staff to maintain and secure the resulting records, including establishing protocols for maintenance of footage, use of footage, security of system and footage, and elimination of footage. The Superintendent shall also define the people who have access to the system and recordings, the people who may view the resulting footage, and the methodology to record or store critical footage. These protocols shall be evaluated at least every school year.
Video recordings, retained as part of an individual student's disciplinary record shall be maintained in accordance with law and Board policy. Moreover, the recording of a student may create a student record, as defined in federal and state law and District policy.
Once a student record has been created, all applicable laws shall apply to the storage, access, disclosure, and destruction of the student records.
3. Secure buildings and interior spaces from outsiders and discourage trespassing
These strategies may include installing locks, requiring visitor registration, providing staff and student identification tags, and patrolling places used for congregating and loitering.
(cf. 1250 - Visitors/Outsiders)
(cf. 3515.2 - Disruptions)
(cf. 5112.5 - Open/Closed Campus)
4. Discourage vandalism and graffiti
These strategies may include plans to immediately cover graffiti and implement campus beautification projects
(cf. 3515.4 - Recovery for Property Loss or Damage)
(cf. 5131.5 - Vandalism and Graffiti)
(cf. 5137 - Positive School Climate)
(cf. 6142.4 - Service Learning/Community Service Classes)
5. Control access to keys, key codes, and safeguarding of school sites and other school inventory.
These strategies may include stringent controls over who has access to facility keys and key codes. Records and funds and other school inventory may be kept in safe and fireproof compartments.
All keys or key codes used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to those employees who regularly need a key in order to carry out normal activities of their position. The principal or designee shall create a key control system with a record of each key or key code assigned and room(s) or building(s) which the key or key code opens.
Keys shall be used only by authorized employees and shall never be loaned to students. The master key shall not be loaned. The person issued a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost the person responsible shall immediately report the loss to the principal or designee and pay for a replacement key.
(cf. 3440 - Inventories)
6. Detect and intervene with school crime
These strategies may include creating a school watch program, increasing adult presence and supervision, establishing an anonymous crime reporting system, analyzing school crime incidents, and collaborating with local law enforcement agencies, including providing for law enforcement presence.
(cf. 3515.3 - District Police/Security Department)
(cf. 3515.7 - Firearms on School Grounds)
(cf. 3516.2 - Bomb Threats)
(cf. 5116.2 - Involuntary Student Transfers)
(cf. 5131.2 - Bullying)
(cf. 5131.7 - Weapons and Dangerous Instruments)
(cf. 5141.52 - Suicide Prevention)
(cf. 5138 - Conflict Resolution/Peer Mediation)
(cf. 5145.9 - Hate-Motivated Behavior)
(cf. 6164.2 - Guidance/Counseling Services)
All staff shall receive training in building and grounds security procedures and emergency response.
(cf. 4231 - Staff Development)
(cf. 4331 - Staff Development)
All state-funded new construction and modernization projects shall include locks that allow doors to classrooms and any room with an occupancy of five or more persons to be locked from the inside. Student restrooms and doors that lock from the outside at all times are not required to have locks that can be locked from the inside. (Education Code 17075.50, 17583; 24 CCR 1010.1.9, 1010.1.11)
All keys used in a school shall be the responsibility of the principal or designee. Keys shall be issued only to authorized employees who regularly need a key in order to carry out their job responsibilities.
The principal or designee shall create a key control system with a record of each key assigned and room(s) or building(s) which the key opens.
Keys shall never be loaned to students, parents/guardians, or volunteers, nor shall the master key ever be loaned.
Any person issued a key shall be responsible for its safekeeping. The duplication of school keys is prohibited. If a key is lost, the person responsible shall immediately report the loss to the principal or designee and shall pay for a replacement key.
Regulation SANTA CLARA UNIFIED SCHOOL DISTRICT
approved: July 11, 2013 Santa Clara, California
revised: January 25, 2018
revised: January 30, 2020