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San Carlos ESD |  AR  5125.1  Students

Release Of Directory Information   

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Directory information means information contained in a student record that would not generally be considered harmful or an invasion of privacy if disclosed. Such student information includes: (Education Code 49061; 20 USC 1232g; 34 CFR 99.3)

1. Name

2. Address

3. Telephone number

4. Email address

5. Date of birth

6. Participation record in officially recognized activities and sports

7. Dates of attendance

8. Most recent previous school attended

(cf. 1113 - District and School Web Sites)

(cf. 1114 - District-Sponsored Social Media)

Directory information does not include a student's social security number or student identification number. However, directory information may include a student identification number, user identification, or other personal identifier used by the student for purposes of accessing or communicating in electronic systems provided that the identifier cannot be used to gain access to education records except when used in conjunction with a personal identification number, password, or other factor known or possessed only by the authorized user. (34 CFR 99.3)

Notification to Parents/Guardians

At the beginning of each school year, all parents/guardians shall be notified as to the categories of directory information the district plans to release and the recipients of the information. The district plans to release the direction information to the following organizations, including but not limited to, San Carlos Education Foundation (SCEF), San Carlos Parent Teacher Association (PTA), school-based parent organizations, SMARTE, Healthy Cities Tutoring, Social Services and police departments. The notification shall also inform parents/guardians of their right to refuse to let the district designate any or all types of information as directory information and the period of time within which a parent/guardian must notify the district in writing that he/she does not want a certain category of information designated as directory information. (Education Code 49063, 49073; 20 USC 1232g; 34 CFR 99.37)

(cf. 5125 - Student Records)

(cf. 5145.6 - Parental Notifications)

Parent/Guardian Consent

Directory information shall not be released regarding any student whose parent/guardian notifies the district in writing at least one week prior to the first day of school of the current school year that such information not be disclosed without the parent/guardian's prior consent. When a parent or guardian notifies the district after this date that they do not want their information shared, the district will implement the parent/guardian's request as soon as practically possible. (Education Code 49073; 20 USC 1232g, 7908)

(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)

(cf. 9011 - Disclosure of Confidential/Privileged Information)

For a former student, the district shall continue to honor any valid request to opt out of the disclosure of directory information made while the student was in attendance at the district, unless the opt-out request has been rescinded. (34 CFR 99.37)


approved: February 12, 2015 San Carlos, California