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Los Olivos SD |  BP  3350  Business and Noninstructional Operations

Travel Expenses   

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The Board of Trustees shall authorize payment for actual and necessary expenses, including travel, incurred by any employee performing authorized services for the district.

The Superintendent/Principal or designee may approve employee requests to attend meetings in accordance with the adopted budget.

(cf. 4131 - Staff Development)

(cf. 4131.5 - Professional Growth)

(cf. 4231 - Staff Development)

(cf. 4331 - Staff Development)

Expenses shall be reimbursed within limits approved by the Board. The Superintendent/Principal or designee shall establish procedures for the submission and verification of expense claims. He/she may authorize an advance of funds to cover necessary expenses.

The Board may establish an allowance on either a mileage or monthly basis to reimburse authorized employees for the use of their own vehicles in the performance of assigned duties.

All out-of-state travel for which reimbursement will be claimed shall have Board approval. Travel expenses not previously budgeted also shall be approved on an individual basis by the Board.

Authorized employees may use district credit cards while attending to district business. Under no circumstances may personal expenses be charged on district credit cards.

(cf. 9240 - Board Development)

(cf. 9250 - Remuneration, Reimbursement, and Other Benefits)

Travel Reimbursement

The Board of Trustees shall pay expenses, including travel, incurred by any employee performing authorized services for the district in accordance with district policies and regulations. Funds expended shall not exceed those budgeted by the Board for these purposes. The Board may authorize an advance of funds to cover necessaryexpenses.

The Board, under the provisions of Education Code 44032, delegate's authorization to the Superintendent/Principal or designee to approve employeerequests for travel, meetings and conferences within the financial limitations set forth by the annually adopted budget.

Meetings not previously budgeted for shall be approved on an individual basis. All conference attendance of staff must be recommended and approved by the Superintendent/Principal or designee.

As allowed by the IRS:

Mileage Allowance: $0.37.5 cents per mile

Meal Allowance: $36.00 per day - all other areas

$46.00 per day - high cost area

Legal Reference:


44016 Travel expense

44032 Travel expense payment

44033 Automobile allowance

44576 Remuneration of Trainees (employees in staff development projects)

44802 Student teacher's travel expense


adopted: February 9, 2004 Los Olivos, California