Las Lomitas ESD | BP 2121 Administration
The Governing Board believes that the Superintendent's employment contract should outline the framework through which the Board and Superintendent are to work together to achieve district goals and objectives. When approving the Superintendent's employment contract, the Board shall consider the need for stability in district administration and shall ensure the best use of district resources.
(cf. 0200 - Goals for the School District)
(cf. 2120 - Superintendent Recruitment and Selection)
(cf. 4312.1 - Contracts)
(cf. 9000 - Role of the Board)
The contract shall be reviewed by the district's legal counsel and shall, at a minimum, include the following:
1. Term of the contract, which shall be for no more than four years pursuant to Education Code 35031.
2. Length of the work year and hours of work.
3. Salary, health and welfare benefits, and other compensation for the position.
(cf. 4154/4254/4354 - Health and Welfare Benefits)
4. Reimbursement of work-related expenses, including mileage reimbursement, consistent with Board policies, regulations, and guidelines applicable to other professional administrative staff.
(cf. 3550 - Travel Expenses)
The contract may also address payment for professional dues and activities, the district's provision of cell phones or other technological devices and the Superintendent's use of his/her own personal vehicle.
(cf. 4040 - Employee Use of Technology)
5. Vacation, illness and injury leave and personal leaves.
(cf. 4161.1/4261.1/4361.1 - Personal Illness/Injury Leave)
(cf. 4161.2/4261.2/4361.2 - Personal Leaves)
(cf. 4161.5/4261.5/4361.5 - Military Leave)
(cf. 4161.8/4261.8/4361.8 - Family Care and Medical Leave)
6. General duties and responsibilities of the position.
(cf. 2110 - Superintendent Responsibilities and Duties)
7. The criteria, process, and procedure for annual evaluation and the conditions for reemployment.
(cf. 2140 - Evaluation of the Superintendent)
8. A statement that any subsequent increase in the Superintendent's salary shall be at the sole discretion of the Board.
9. A statement that there shall be no automatic renewal or extension of the contract although the Board can enter into a new contract with the Superintendent prior to the expiration of the existing contract.
10. Timeline for providing written notice to the Superintendent if the Board does not wish to enter into a new contract, which shall be at least 45 calendar days in advance of expiration of the term of the contract pursuant to Education Code 35031, and the responsibility of the Superintendent to remind the Board in writing and in a timely manner of the requirement to give notice.
11. Conditions and process for termination of the contract including the maximum cash settlement that the Superintendent may receive if the contract is terminated prior to its expiration date.
12. Matters related to liability and indemnification against demands, claims, suits, actions, and legal proceedings brought against the Superintendent in his/her official capacity in the performance of duties related to his/her employment.
The Board may deliberate in the closed session of a regular meeting about the terms of the contract except that discussions regarding salary, salary schedule or other compensation may occur in closed session only as permitted under Government Code 54957.6 between the Board and its designated representative(s) (the "labor exception"), for the purpose of reviewing the Board's position and/or instructing the designated representative(s) prior to or during bona fide negotiations with the current or prospective Superintendent. Such deliberations shall not be held during a special meeting. (Government Code 54956, 54957, 54957.6)
The Board may consult with district legal counsel prior to holding closed session with the designated representative(s) to discuss compensation to be paid to the current or prospective Superintendent.
(cf. 9320 - Meetings and Notices)
(cf. 9321 - Closed Session Purposes and Agendas)
(cf. 9321.1 - Closed Session Actions and Reports)
Terms of the contract shall remain confidential until the ratification process commences.
(cf. 9011 - Disclosure of Confidential/Privileged Information)
The Board shall take final action on the Superintendent's contract in an open meeting of a regularly scheduled Board meeting, and that action shall be reflected in the Board's minutes. At that meeting, prior to taking action, the Board shall orally report a summary of the recommendation for the final action on the Superintendent's salary or compensation in the form of fringe benefits. (Government Code 3511.1, 53262, 54953)
Copies of the contract and other public records created or received in the process of developing a recommendation related to the Superintendent's salary, benefits, and other compensation shall be available to the public upon request. (Government Code 53262)
(cf. 1340 - Access to District Records)
(cf. 3580 - District Records)
Termination of Contract
Prior to the expiration of the contract, the Board may terminate the Superintendent's contract of employment in accordance with law and applicable contract provisions.
(cf. 4117.5/4217.5/4317.5 - Termination Agreements)
In such an event, any cash settlement that the Superintendent may receive upon termination of the contract shall not exceed his/her monthly salary multiplied by the number of months left on the contract, or if the unexpired term of the contract is more than 18 months and the contract was executed prior to January 1, 2016, no greater than the Superintendent's monthly salary multiplied by 18. For any contract executed on or after January 1, 2016, any cash settlement shall not exceed the Superintendent's monthly salary multiplied by 12. The cash settlement shall not include any noncash items other than health benefits, which may be continued for the same duration of time as covered in the settlement or until the Superintendent finds other employment, whichever occurs first. (Government Code 53260, 53261)
However, when the termination of the Superintendent's contract is based upon the Board's belief and subsequent confirmation through an independent audit that the Superintendent has engaged in fraud, misappropriation of funds, or other illegal fiscal practices, no cash or noncash settlement of any amount shall be provided. (Government Code 53260)
In addition, if the Superintendent is convicted of a crime involving an abuse of his/her office or position, he/she shall reimburse the district for payments he/she receives as paid leave salary pending investigation or as cash settlement upon his/her termination, and for any funds expended by the district in his/her defense against a crime involving his/her office or position. (Government Code 53243-53243.4, 53260)
35031 Term of employment
41325-41329.3 Conditions of emergency apportionment
3511.1-3511.2 Local agency executives
53243-53243.4 Abuse of office
53260-53264 Employment contracts
54954 Time and place of regular meetings
54957 Closed session personnel matters
54957.1 Closed session, public report of action taken
UNITED STATES CODE, TITLE 26
105 Self-insured medical reimbursement plan; definition of highly compensated individual
UNITED STATES CODE, TITLE 42
300gg-16 Group health plan; nondiscrimination in favor of highly compensated individuals
CODE OF FEDERAL REGULATIONS
1.105-11 Self-insured medical reimbursement plan
Maximizing School Board Governance: Superintendent Evaluation, 2006
Maximizing School Board Governance: Superintendent Selection and Employment, 2004
CSBA, Governance Consulting Services: http://www.csba.org
Association of California School Administrators: http://www.acsa.org
Policy LAS LOMITAS ELEMENTARY SCHOOL DISTRICT
adopted: June 12, 2013 Menlo Park, California
revised: December 14, 2016
revised: December 13, 2017