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Los Angeles COE |  BP  1330.1  Community Relations

Joint Use Agreements   

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In order to ensure the efficient use of public resources and increase access to needed services, the Los Angeles County Board of Education (LACOE) may enter into an agreement with any public agency, public institution, and/or community organization to use community facilities for LACOE programs or to make LACOE facilities or grounds available for use by those entities. Such an agreement shall be based on an assessment of student and community needs and may be designed to increase access to spaces for recreation and physical activity, library services, school health centers, preschool programs, child care centers, before- or after-school programs, or other programs that benefit students and the community.

(cf. 1020 - Youth Services)

(cf. 1330 - Use of School Facilities)

(cf. 1400 - Relations Between Other Governmental Agencies and the Schools)

(cf. 5030 - Student Wellness)

(cf. 5141.6 - School Health Services)

(cf. 5148 - Child Care and Development)

(cf. 5148.2 - Before/After School Programs)

(cf. 5148.3 - Preschool/Early Childhood Education)

(cf. 6142.7 - Physical Education and Activity)

(cf. 6145.2 - Athletic Competition)

(cf. 6163.1 - Library Media Centers)

(cf. 7000 - Concepts and Roles)

(cf. 7131 - Relations with Local Agencies)

When it is determined that joint use of facilities is in the best interest of LACOE and the community, the Los Angeles County Superintendent of Schools or designee shall identify a potential partner agency, institution, or organization. He/she shall involve that partner, appropriate LACOE staff, and community members in establishing planning processes, goals and priorities for joint use, locations where programs or facilities are most needed, and protocols for ongoing communication and coordination between the partners. These guidelines are applicable in evaluating and processing requests from external agencies.

(cf. 1220 - Citizen Advisory Committees)

The County Superintendent or designee shall work with the partner agency, institution, or organization to develop a written site-specific joint use agreement that delineates the terms and conditions for joint use of the LACOE or community facilities and the responsibilities of all parties. As appropriate, the agreement may address:

1. The underlying philosophy or reasons for entering into the joint use agreement

2. The specific community facilities or grounds that will be made available to the other party and areas that will be restricted

3. Priorities for use of the property

4. Hours that the property will be available for use by LACOE, the partner, or other parties

5. Projected capital costs, if any, and operating costs

(cf. 7110 - Facilities Master Plan)

(cf. 7150 - Site Selection and Development)

(cf. 7210 - Facilities Financing)

6. Resources to be allocated by the partner

(cf. 3100 - Budget)

7. Rental or other fees, if any, to be charged to either party or third parties using the facilities

8. Responsibilities for management, scheduling, maintenance, on-site supervision, accounting, and other operations

9. Procedures and timelines for requesting use of the facilities

10. Code of conduct for users of the facilities and consequences for violations of the code

(cf. 3513.3 - Tobacco-Free Schools)

(cf. 3515.2 - Disruptions)

(cf. 5131 - Conduct)

(cf. 5131.5 - Vandalism and Graffiti)

11. Provision for regular inspection and notification of damage, as well as restitution and repair of property

(cf. 3515.4 - Recovery for Property Loss or Damage)

(cf. 3517 - Facilities Inspection)

12. Safety and security measures

(cf. 0450 - Comprehensive School Safety Plan)

(cf. 3515 - Campus Security)

(cf. 3516 - Emergencies and Disaster Preparedness Plan)

(cf. 5142 - Safety)

13. Liability, insurance, and risk management issues

(cf. 3320 - Claims and Actions Against SCCOE)

(cf. 3530 - Risk Management/Insurance)

(cf. 9260 - Legal Protection)

14. Duration of the agreement, process for amending the agreement, and the bases for cancelling or terminating the agreement before the expiration date

15. Process for resolving disputes regarding any aspect of the agreement

16. How any equipment purchased or other investments made through the agreement will be disposed of at the termination of the agreement

The agreement shall be reviewed by legal counsel and approved by the County Superintendent and/or designee.

The County Superintendent or designee shall provide regular reports to the County Board regarding progress toward project goals, including, but not limited to, levels of participation in joint use programs held at school or community facilities, feedback from program participants, and any report of damage to property or harm to individuals resulting from the joint use. As needed, the County Superintendent or designee shall recommend amendments to the joint use agreement.

(cf. 0500 - Accountability)

Legal Reference:

EDUCATION CODE

8482-8484.6  After School Education and Safety Program

8484.7-8484.9  21st Century Community Learning Centers

10900-10914.5  Community recreation programs

17051-17052  Joint use

17077.40-17077.45  Eligibility for joint use funding

17565-17592  Board duties re property maintenance and control

35200-35214  Liabilities

37220  School holidays; use of facilities when school is closed

38130-38138  Civic Center Act, use of school property for public purposes

44808  Exemption from liability when students not on school property

BUSINESS AND PROFESSIONS CODE

25608  Alcoholic beverages on school premises

GOVERNMENT CODE

814-825.6  Liability of public entities and employees

830-840.6  Liability; dangerous conditions on property

895-895.8  Liability; agreement between public entities

989-991.2  Local public entity insurance

UNITED STATES CODE, TITLE 20

7171-7176  21st Century Community Learning Centers

7905  Equal access to public facilities

Management Resources:

CSBA PUBLICATIONS

Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, Policy Brief, rev. February 2010

Building Healthy Communities: A School Leader's Guide to Collaboration and Community Engagement, 2009

NATIONAL POLICY AND LEGAL ANALYSIS NETWORK TO PREVENT CHILDHOOD OBESITY PUBLICATIONS

Model California Joint Use Agreements

Liability for Use of School Property After Hours: An Overview of California Law, July 2009

Checklist for Developing Joint Use Agreements, March 2009

PUBLIC HEALTH LAW AND POLICY PUBLICATIONS

Opening School Grounds to the Community After Hours: A Toolkit for Increasing Physical Activity Through Joint Use Agreements, 2010

WEB SITES

CSBA: http://www.csba.org

California Project LEAN (Leaders Encouraging Activity and Nutrition): http://www.californiaprojectlean.org

Cities Counties and Schools Partnership: http://www.ccspartnership.org

Joint Use Statewide Task Force: http://www.jointuse.org

National Policy and Legal Analysis Network: http://www.nplan.org

Public Health Law and Policy: http://www.phlpnet.org

Policy LOS ANGELES COUNTY OFFICE OF EDUCATION

adopted: June 5, 2012 Downey, California