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Los Angeles COE |  AR  1321  Community Relations

Solicitation Of Funds   

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The County Superintendent or designee will approve all fund-raising activities at least 30 days before the activity. If the event involves a contract with a commercial vendor, the County Superintendent or designee will review the contract.

In order to minimize interruptions to the educational program, staff shall limit fund-raising activities to appropriate time periods designated by the principal.

(cf. 6116 - Classroom Interruptions)

No student shall be required to raise a specified amount of money in order to participate in an activity sponsored by a school-related organization.

(cf. 1230 - School-Connected Organizations)

Students engaged in fund-raising activities on behalf of the school or for school-related projects are expected to be courteous and respectful towards all individuals and businesses.

Door-to-Door Sales

Students under 16 years old may engage in door-to-door sales of newspaper or magazine subscriptions, candy, cookies, flowers or other merchandise only under the following conditions:

1. The students shall work in pairs, as a team, on the same or opposite side of the street. (8 CCR 11706)

2. The students shall be supervised by an adult, with one adult for every crew of 10 or fewer students. (8 CCR 11706)

3. The students must be within the sight or sound of their adult supervisor at least once every 15 minutes. (8 CCR 11706)

4. The students shall be returned to their respective homes or meeting places after each day's work. (8 CCR 11706)

Criteria for Fundraising

The following criteria must be met in order to initiate any fundraising activity:

1. The activity is consistent with Los Angeles County Office of Education's (LACOE) vision, mission, and goals (including, but not limited to, standards regarding health, safety, and risk management) and the goals of the program or service it is intended to support.

2. Approaches to potential contributors do not constitute any real or apparent conflict of interest, and are not in conflict with any provisions of federal, state, or local laws and regulations.

3. Acceptance of contributions does not imply endorsement of any business or product or of any partisan or religious point of view.

4. Association with any potential contributor is not incompatible with or does not reflect negatively on LACOE, its mission, or its policies.

5. The activity does not involve LACOE personnel whose work time is restricted by grant requirements. (Staff on restricted funding may assist with such fundraising on their own time.)

6. Fundraising activities must not interfere with educational programs, instructional time, service delivery or activities.

7. No LACOE-sponsored student organization or activity may participate in fundraising without the approval of the staff advisor, site administrator, and Division Director or designee as follows. Such approval may only be given upon receipt of complete information regarding the activity and its purpose, potential contributors, and the process for handling, depositing, and utilizing proceeds. This responsibility for approval may not be delegated.

a. Principals and project coordinators must approve activities expected to generate amounts not to exceed $5,000.

b. Activities expected to generate $5,000 or more must be approved by the County Superintendent, the Deputy Superintendent, or the appropriate Assistant Superintendent.

8. Any food sales must follow State Board of Education policy and regulations.

9. No LACOE-sponsored student organization or activity may participate in fundraising without first securing the appropriate parent/guardian consent and release.

10. Accounting procedures must follow State Board of Education and LACOE policies and regulations.

Fund Management

1. Deposits or investments of student funds must be approved by the County Superintendent or designee and fall into one of the following categories:

a. Deposits in a federally-insured bank account

b. Investment certificates or withdrawable shares in state-chartered or federal savings and loan associations that are FSLIC insured

c. Purchase of repurchase agreements issued by savings and loan associations or banks

d. Purchase of United States bonds, notes, bills, certificates, debentures, or other U.S. obligations

e. Shares or certificates for funds received in state-or federally-certified credit unions

2. If the LACOE-sponsored student organization/activity receives a gift or donation, the staff advisor shall refer to the Gifts to the Office Policy

3. If the LACOE-sponsored student organization/activity wishes to transfer funds to LACOE for travel or field trip-related costs, the staff advisor shall process this transfer in accordance with LACOE procedures

4. If the LACOE-sponsored student organization/activity wishes to use student funds to enrich the organization/activity, the staff advisor and student representative must secure the following:

a. Any expenditures of LACOE-sponsored student organization or activity funds for the following items must be pre-approved by the site administrator, Division Director and Assistant Superintendent of Educational Programs to ensure that appropriate consent, releases, and safety measures are taken:

(1) Equipment purchase

(2) Travel outside the county

(3) Participation in activities that may involve physical risk

b. Any expenditures of LACOE-sponsored student organization or activity funds for basic operational supplies, such as decorations, paper products, or disposable tableware, must have the approval of:  the site administrator; the staff advisor; and a student representative from the organization or activity; and site administrator.

c. Any expenditures of LACOE-sponsored student organization or activity funds that do not qualify under subsections a or b, above, must have the approval of: the school site council; the LACOE staff advisor of the organization; a student representative from the organization or activity, and site administrator.

Uses of Student Organization/Activity Funds

1. Uses of student funds are limited to the following:

a. Activities during noninstructional periods or to enrich LACOE programs or activities

b. Loans, with or without interest, to a student organization for up to a three year term

c. Investments in permanent improvements to LACOE property for the benefit of the student body

2. Any unauthorized uses are subject to penalties including, but not limited to, full reimbursement and damages.

After the fund-raiser has been held, parents/guardians shall be informed how much money was raised and how it was spent for a school-related activity.

Regulation LOS ANGELES COUNTY OFFICE OF EDUCATION

approved: June 6, 2012 Downey, California