topleft >  Services >  Governance Technology > 

Chawanakee USD  |  AR  6145  Instruction

Extra-Curricular And Co-Curricular Activities   

arrow Previous bar Next arrow


"Extra-curricular activities" shall include those activities that are not part of the regular school curriculum, are not graded, and do not take place during classroom time. Such activities shall ordinarily be supervised or financed by the District. Students participating in extra-curricular activities represent the District. Students may exercise some degree of freedom in their selection, planning, or control of the program; and extra-curricular activities typically include the preparation for the performance and performance before an audience or spectators. Extra-curricular activities include District athletic programs and interscholastic athletics. (Education Code 35160.5)

"Co-curricular activities" shall include those programs that are associated with the curriculum in a regular classroom. However, such activities do not include any teacher or required program that satisfies the entrance requirements to California State University or University of California. Also, programs that have, as their primary goal, the improvement of academic or educational achievement are not considered "co-curricular activities." (Education Code 35160.5)

Extra-curricular and co-curricular activities in the District shall be conducted in accordance with the general program parameters.

A. General Program Parameters

1. Participation and Involvement

Involve the participation of pertinent District staff, student and parents in the development and planning of a program or activity. School employees (if willing), facilities, supplies and equipment may be made available to support a program or activity.

2. Responsiveness

Be responsible to the articulated needs of students.

3. Guidance and Supervision

The principal or his or her designee shall be responsible for the organization of all student activities. The principal or vice principal shall provide adequate supervision, administer student finances, and approve all student activities with the assistance of delegated members of the faculty.

4. Guard Against Exploitation

Guard against the exploitation of students.

5. Continuing Evaluation

Provide for the continuing evaluation of the program or activity.

6. Open and Informed

Assure that all programs and activities are open to all students and that all students are fully informed of the opportunities open to them, except where eligibility requirements are necessary or desirable.

7. Principle and Character

Reflect District principles and character, the role of students and coaches/advisors as role models, and guard against undue influence and the recruiting of participation from outside and within the District.

8. Compliance with School Rules

Ensure that all extra-curricular and co-curricular program and activity advisors, coaches, and supervisors monitor compliance with and enforce school rules, including Board Policies and Administrative Regulations in a uniform manner at any and all program or activity events, meetings and functions. A violation of school rules by one or more students shall not be a basis for restricting the rights and opportunities of other students who have not violated the rule(s). These opportunities include, but are not limited to, continuing to conduct or attend meetings of any event, or function, any extra-curricular and co-curricular activity.

However, such opportunities may be restricted for all students in an extra-curricular or co-curricular activity if multiple school rule violations create a pattern or practice, or there is wide spread student involvement in the violation(s), or there is a likelihood of a disruption on school campus or continued violation of school rules as determined by the Superintendent or designee. Any student who violates school rules may be subject to disciplinary action, including expulsion, suspension from school, or revocation of the privileges of participating in extra-curricular and co-curricular activities.

9. Student with Disabilities

Provide extra-curricular and co-curricular activities in such a manner as is necessary to afford students with exceptional needs an equal opportunity for participation in such services and activities.

10. Annual Notice of District Student Clubs

Require annual notice be sent to parent/guardian of each student regarding student clubs that the District recognizes at the student's school during the academic year. The parental notice form will list, without drawing attention to any particular club, all active student clubs at the pertinent school, with the club name, a brief description of the club prepared by the principal or designee, and the name of the club's advisor. The parental notice form will, without drawing attention to any particular club, advise the parent/guardian of his or her right to inform the school of any student club in which the parent/guardian does not wish his or her student to participate, advise the parent/guardian that consent will be presumed without written notice to the contrary. The viewpoints and speech expressed at meetings of the student clubs do not necessarily reflect the views of Chawanakee Unified School District or its Governing Board.

If eligible under applicable District eligibility standards, a student will have the opportunity to join one or more such clubs and to attend and participate in the meetings of any club that he or she joins. However, the parent has the right to inform the school in writing of any particular student club in which they do not wish their child to participate. Consent to participate will be presumed without written notice to the contrary.

B. Eligibility Requirements

1. Academic Eligibility Grade 7-12

To reflect the Board's desire that interscholastic athletics, extra-curricular and co-curricular activities supplement, and not detract from, the academic achievement of District students, each program or activity for students in grades 7-12 shall include the following academic standards: (Education Code 35160.5)

a. Students participating in grades 9-12 co-curricular activities must be currently enrolled in the equivalent of 20 semester units of class work.

b. Students participating in extra-curricular and co-curricular activities must achieve a grade point average of 2.3 in each defined grading period preceding the period of participation.

c. Any "F" grade in a grading period will result in ineligibility for the next quarter.

1. The grades 7-8 eligibility-grading periods shall be the first quarter, second quarter, third quarter, and fourth quarter.

2. The 9-12 eligibility-grading periods shall be the first quarter, fall semester, third quarter, and spring semester.

3. The grading periods shall be considered consecutive and uninterrupted. Therefore, the last grading period of the previous year shall be the basis for determining eligibility for the start of the following year. This does not apply to incoming 7th Graders.

4. The fourth quarter grade of the 7th grade year shall be the basis for determining first quarter eligibility for the following year for 8th grade students.

5. The fourth quarter grade of the 8th grade year shall be the basis for determining first quarter eligibility for the following year for 9th grade students. For those entering 9th grade not meeting the academic eligibility, see "probationary periods."

6. Summer School Grades:

a. Summer school grades shall be included to determine eligibility. In calculating eligibility, a summer school semester grade will replace the grade of a "like" semester course taken previously.

b. Grades/units earned in summer school classes, which do not replace grades, earned previously in "like" courses will be averaged with grades from the previous grading period (quarter in grades 7-8; semester in grades 9-12).

7. The eligibility date for each grading period will be the second Monday after the grading period ends. This shall apply to the student who is waiting to become eligibility and to the student who is being declared ineligible.

8. An INCOMPLETE GRADE (1) will not be counted for eligibility purposes until that incomplete grade has been replaced by a permanent letter grade (within ten days after end of grading period)

9. The Superintendent or designee may authorize probation period of one quarter.

10. Students granted probationary eligibility (5 weeks) must meet the required standards by the end of the probationary period in order to remain eligible for participation in extra-curricular or co-curricular activities.

2. Attendance Eligibility Grades 7-12

a. Participant must attend school for a minimum of 4 periods or the equivalent on the day of or day prior if the event occurs on a Saturday or will be prohibited from participating in the activity. Administrative prior approval is required for an excused absence occurring the day of the event, or day prior if the event occurs on a Saturday.

b. Attendance at practice, rehearsal, scrimmages, meetings, performances and games is compulsory. Absences not approved by the coach/advisor may result in disciplinary action and possible removal from the extra-curricular or co-curricular activity.

c. Any participant who is suspended from school may not participate in any extra-curricular or co-curricular event, practice, or rehearsal during the duration of the suspension.

3. Behavior Eligibility 7-12

a. Students in extra-curricular or co-curricular activities must abide by all expectations and be subject to all consequences and eligibility requirements set forth in extra-curricular and co -curricular code of conduct.

b. Definitions regarding the period of ineligibility defined in this extra-curricular and co-curricular code of conduct supersede those in the CUSD Student/Parent Handbook. If the weeks of ineligibility are longer than the weeks remaining in the current school year, ineligibility will extend into the following school year.

c. Extra-Curricular and Co-curricular code of conduct

(Grades 9-12 ONLY)

a. Extra-Curricular and Co-Curricular Code of Conduct Appeals Board will be established at each school to hear appeals regarding disputed extra-curricular or co-curricular violations not covered by the Student/Parent Handbook or Extra-Curricular and Co-Curricular Code of Conduct.

b. The Extra-Curricular and Co-Curricular Appeals Board shall be made up of the athletic director, activities director, and administrator, a neutral coach or advisor selected by the athletic director or activities director, a teacher selected by the principal, and a counselor.

c. The coach/coaches of the athlete involved should be in attendance as non-voting observers. All members of the Extra-Curricular and Co-Curricular Appeals Board must be present to hear and act on any appeal or case brought before them.

d. At the hearing, the athlete shall be informed of the reason for the disciplinary action and the evidence against him/her and the parent(s)/guardian(s) and participant shall be given an opportunity to present their version and evidence on their behalf.

e. At the conclusion of the hearing, the Extra-Curricular and Co-Curricular Appeals Board will meet in closed session for the purpose of deliberating and determining the Appeal Board's recommendation to the principal.

f. The chairperson of the Appeals Board shall provide in a written report to the principal, the recommendation of the Extra-Curricular and Co-Curricular Appeals Board. The report must include the athlete's written statement and facts presented at the hearing.

g. After evaluating the recommendations of the Extra-Curricular and Co-Curricular Appeals Board, the principal will have the final decision regarding the appeal and will notify the participant, parents and the participant's program advisor or coach of the decision.


* The Extra-Curricular and Co-Curricular Appeals Board may decide to permit the student to reduce up to half the non-privilege period if the student complies with the Appeal Board's prescribed rehabilitation plan.

* Simple traffic violations such as parking or speeding are not considered code violations.

* Students may be credited for non-privilege time served while waiting dispensation of a felony case. (The Appeals Board may impose the consequences of a misdemeanor offense for a potential felony matter pending the dispensation of the case in court. If the offense is upheld by the court as a felony conviction, the Chawanakee Unified School District Board of Trustees may impose additional consequences.)

Repeat Offenders

* Board violations are cumulative throughout a student's high school years.

* When a student has a 2nd or 3rd hearing, even if it is for a different violation, they will be facing 2nd or 3rd time consequences.

Proposed Code of Ethics Procedural Addendums

* The Extra-Curricular and Co-Curricular Appeals Board will impose a minimum non-privilege time of 10 school days or 14 calendar days (the lesser of the two options) for each student appearing before them. (As has been practice, the Appeals Board may decide to permit the student to reduce up to half of this non-privilege period if the student completes an Appeals Board rehabilitation plan/Work Back).

* The participant who has violated the Extra-Curricular and Co-Curricular Code of Conduct is not to be allowed to participate during his/her first five days on non-privilege. If the non-privilege time is longer than ten days, the Extra-Curricular and Co-Curricular Appeals Board will determine when the athlete can rejoin his/her team for practice. Work Back is defined as two hours of campus service equaling one day of non-privilege.

* The Extra-Curricular and Co-Curricular Appeals Board will be chaired by the Principal and include the following voting members:


Athletics Director or Activities Director

The Student's Counselor

* Others attending the student's Code of Conduct hearing will include:

The advisor(s), coach(s), or instructor(s) for the activity(ies) in question

The student

Student's parent(s)/guardian(s)

Earning Back Time

Every two hours of work equals one day. Students may assist janitors, etc. Earning back time will be at the discretion of the site administrator and approved prior to accrual of hours. The administrator or designee must obtain documentation.

Students are not permitted consecutive quarters of probation.

Code of Conduct Matrix

Refer to Exhibit 6145, Extra-Curricular and Co-Curricular Code of Conduct

(cf. 6164.5 - Student Success Team)

(cf. 6176 - Weekend/Saturday Classes)

(cf. 6177 - Summer School)

(cf. 6179 - Supplemental Instruction)


approved: May 10, 2016 North Fork, California