topleft >  Services >  Governance Technology > 

Castro Valley USD |  BP  4040  Personnel

Employee Use Of Technology   

arrow Previous bar Next arrow

The Board of Education recognizes that technological resources can enhance employee performance by offering effective tools to assist in providing a quality instructional program, facilitating communications with parents/guardians, students, and the community, supporting district and school operations, and improving access to and exchange of information. The Board expects all employees to learn to use the available technological resources that will assist them in the performance of their job responsibilities. As needed, employees shall receive professional development in the appropriate use of these resources.

(cf. 0440 - District Technology Plan)

(cf. 1113 - District and School Web Sites)

(cf. 4032 - Reasonable Accommodation)

(cf. 4131 - Staff Development)

(cf. 4231 - Staff Development)

(cf. 4331 - Staff Development)

(cf. 6163.4 - Student Use of Technology)

Employees shall be responsible for the appropriate use of technology and shall use the district's technological resources primarily for purposes related to their employment. Employees may have limited personal use of technology that does not negatively impact the employee's job performance, their work environment or the technology, as long as the employee adheres to all other district policies and regulations and laws. Such use of technology is a privilege, which may be revoked at any time.

(cf. 4119.25/4219.25/4319.25 - Political Activities of Employees)

Employees shall be notified that computer files and electronic communications, including email and voicemail, are not private. Technological resources shall not be used to transmit confidential information about students, employees, or district operations without authority. When authorized, any electronic transmission of confidential information must be clearly noted Confidential. Student information sent via electronic mail must be encrypted.

(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)

(cf. 5125 - Student Records)

(cf. 5125.1 - Release of Directory Information)

Online/Internet Services

The Superintendent or designee shall ensure that all district computers with Internet access have a technology protection measure that prevents access to visual depictions that are obscene or child pornography and that the operation of such measures is enforced. The Superintendent or designee may disable the technology protection measure during use by an adult to enable access for bona fide research or other lawful purpose. (20 USC 6777; 47 USC 254)

To ensure proper use of technology, the Superintendent or designee may monitor employee usage of technological resources, including all network traffic, the accessing of email, and stored files. Monitoring may occur at any time without advance notice or consent.

The Superintendent or designee shall establish administrative regulations which outline employee obligations and responsibilities related to the use of district technology. He/she also may establish guidelines and limits on the use of technological resources. Inappropriate use may result in a cancellation of the employee's user privileges, disciplinary action, and/or legal action in accordance with law, Board Policy, and Administrative Regulation.

(cf. 4118 - Suspension/Disciplinary Action)

(cf. 4218 - Dismissal/Suspension/Disciplinary Action)

The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all employees who use the district's technological resources. Employees shall be required to acknowledge in writing that they have read and understood the district's policies related to technology.

(cf. 4112.9/4212.9/4312.9 - Employee Notifications)

Use of Cellular Phone or Mobile Communications Device

Any employee that uses a cell phone or mobile communications device in violation of law, Board Policy, or Administrative Regulation shall be subject to discipline and may be referred to law enforcement officials as appropriate.

(cf. 3513.1 - Cellular Phone Reimbursement)

(cf. 3542 - School Bus Drivers)

(cf. 4156.3/4256.3/4356.3 - Employee Property Reimbursement)

Electronic Communications with Students

Employees shall communicate electronically only with students through District approved technology resources. Violation of this policy may result in disciplinary action and/or legal action in accordance with law, Board Policy, and Administrative Regulation. Exceptions to this rule are limited to justifiable circumstances where an employee has a familial relationship with the student involved.

Use of Internet-based resources

The Board recognizes that employees require the use of Internet-based resources. The Board directs the Superintendent of the District to set guidelines on the use of those resources and communicate those guidelines with staff.

Publishing Student Images and Work

The board recognizes that staff wants to celebrate student achievement and work by publishing their accomplishments online. The Board expects staff to acquire prior approval from a student's parent/guardian prior to publishing any student images or work.

Legal Reference:


51870-51874 Education technology

52270-52272 Education technology and professional development grants

52295.10-52295.55 Implementation of Enhancing Education Through Technology grant program


3543.1 Rights of employee organizations


502 Computer crimes, remedies

632 Eavesdropping on or recording confidential communications


23123 Wireless telephones in vehicles

23123.5 Mobile communication devices; text messaging while driving

23125 Wireless telephones in school buses


6751-6777 Enhancing Education Through Technology Act, Title II, Part D, especially:

6777 Internet safety


254 Universal service discounts (E-rate)


54.520 Internet safety policy and technology protection measures, E-rate discounts

Management Resources:



American Library Association:

California Department of Education:

Federal Communications Commission:

U.S. Department of Education:


adopted: September 12, 2013 Castro Valley, California