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Burbank USD |  BP  7110  Facilities

Facilities Master Plan   

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The Board of Education recognizes the importance of long-range planning for school facilities in order to address changes in student enrollment and in the district's educational program needs. The Superintendent or designee shall develop, for Board approval, a master plan for district facilities which describes the district's anticipated short- and long-term facilities needs and priorities.

(cf. 7000 - Concepts and Roles)

(cf. 7160 - Charter School Facilities)

(cf. 7210 - Facilities Financing)

Plan Development

The district's facilities master plan shall be based on an assessment of the condition and adequacy of existing facilities, a projection of future enrollments, and alignment of facilities with the district's vision for the instructional program.

(cf. 7111 - Evaluating Existing Buildings)

To solicit broad input into the planning process, the Superintendent or designee may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities.

(cf. 1220 - Citizen Advisory Committees)

At least 45 days prior to completion of any facilities plan that relates to the potential expansion of existing school sites or the necessity to acquire additional school sites, the Superintendent or designee shall notify and provide copies of the plan or any relevant and available information to the planning commission or agency of the city or county with land use jurisdiction within the district. (Government Code 65352.2)

(cf. 7131 - Relations with Local Agencies)

If the city or county commission or agency requests a meeting, the Superintendent or designee shall meet with the commission or agency within 15 days following the notification. Items that the parties may discuss at the meeting include, but are not limited to, methods of coordinating planning with proposed revitalization efforts and recreation and park programs, options for new school sites, methods of maximizing the safety of persons traveling to and from the site, and opportunities for financial assistance. (Government Code 65352.2)

The master plan shall be regularly reviewed and updated as necessary to reflect changes in the educational program, existing facilities, finances, or demographic data.

Plan Components

The facilities master plan may include:

1. A statement of purpose, including district goals, philosophy, and related policies

2. A description of the planning process

3. Demographics of the community, such as economic trends, migration patterns, employment base, residential base, socioeconomic makeup, historical school enrollments, and inventory of physical resources and needs

4. A description of the educational program, such as grade-level organization, class size, staffing patterns, technology plans, special programs and support services, and other educational specifications

5. Analysis of the safety, adequacy, and equity of existing facilities and potential for expansion, including the adequacy of classrooms, school cafeterias and food preparation areas, physical activity areas, playgrounds, parking areas, and other school grounds

(cf. 3514 - Environmental Safety)

(cf. 3517 - Facilities Inspection)

(cf. 3550 - Food Service/Child Nutrition Program)

(cf. 5030 - Student Wellness)

(cf. 5141.7 - Sun Safety)

(cf. 5142 - Safety)

(cf. 6142.7 - Physical Education and Activity)

6. Site selection criteria and process

7. Development of a capital planning budget and identification of potential funding sources

8. Policy for reviewing and updating the plan

Planning shall ensure that school facilities meet the following minimum standards: (5 CCR 14001)

1. Are aligned with the district's educational goals and objectives

(cf. 0000 - Vision)

2. Provide for maximum site enrollment at school facilities

3. Are located on a site that meets California Department of Education standards as specified in 5 CCR 14010

(cf. 7150 - Site Selection and Development)

4. Are designed for the environmental comfort and work efficiency of the occupants

5. Are designed to require a practical minimum of maintenance

6. Are designed to meet federal, state, and local statutory requirements for structure, fire, and public safety

7. Are designed and engineered with flexibility to accommodate future needs

Plans for the design and construction of new school facilities also shall meet the standards described in 5 CCR 14030, green building standards pursuant to 24 CCR 101 et seq., the Americans with Disabilities Act pursuant to 42 USC 12101-12213, and any other requirements applicable to the funding source and type of project.

(cf. 0410 - Nondiscrimination in District Programs and Activities)

(cf. 3510 - Green School Operations)

To facilitate the efficient use of public resources when planning for new construction or modernization of school facilities, the district may consider designs that facilitate joint use of the facility with a local governmental agency, public postsecondary institution, or nonprofit organization.

(cf. 1330.1 - Joint Use Agreements)

Facilities

An effective educational program requires clean, healthful, safe, businesslike and attractive buildings and grounds. The Superintendent is directed to set up an operations and maintenance program which will ensure proper care, protection and improvement of the district facilities. The Board requests the cooperation of students, teachers, and administrators in support of the custodians and maintenance personnel in carrying out such a program.

Buildings

All schools shall be kept open as authorized by the Board. Maintenance and operations personnel are assigned the responsibility of keeping the facilities in continuous operation and in top condition through repair, replacement of elements, restoration, renovation, cleanliness, or other necessary measures.

School facility maintenance and operations involves three major functional areas:

1. Maintenance of buildings, building equipment and ground installation of equipment.

2. Operations of custodial maintenance service.

3. Operations of grounds (organic) maintenance service.

The administrative maintenance and operations procedures are under the direction of the Business Manager, supervised by the Director of Maintenance and the Director of Operations.

Maintenance

The maintenance department is concerned with activities required to:

1. Repair school property to its original condition of completeness and efficiency.

2. Keep school physical plant in a condition for use and up to a high standard of appearance.

3. Improve existing facilities and add others as directed.

4. Perform services that aid the overall education program.

Operation of Custodial Services

The "Operations" functional responsibility encompasses custodial maintenance services. The Operations phase of facilities management includes those daily and regular services and activities necessary to keep the physical plant open and in appropriate operating condition.

At least one custodian shall be on duty on all days except when offices are closed as authorized by the Board.

Custodial services for schools shall be made available by the Business Division and shall be under the direction of the school principal or site manager. However, the administration and operation of the district custodial program is a "shared" responsibility between principals and the district Operations Department. This shared responsibility of the custodial maintenance function between the principal and the district custodial maintenance organization is defined as:

1. A system of "Functional" management of the site custodian by the principal or site manager.

Functional management is considered the management of custodial functions as to what and when custodial tasks are performed to meet the needs of the principal and to whom custodial tasks are needed and when they are to carry out the educational goals.

2. A system of "Technical" management of the site custodian by the school district Director of Operations.

Technical management is considered the management of custodial functions as to how and with what methods, equipment and supplies the custodial tasks are performed at the school site to meet the needs of the principal.

Under this shared responsibility system, the goals and objectives are a successful and cost-effective custodian operation which provides a healthy, safe and comfortable environment for the education process of the district students.

In emergency or during vacation periods, when the principal is not at the school it may be necessary for the custodian to report directly to the Director of Operations for work assignments.

Grounds

The grounds maintenance functions involve the operation and care of ground areas to provide neat, clean, attractive, safe and functional ground facilities in support of the educational program. The service involved is the maintenance of playground areas, athletic facilities, turf areas, ground cover and ornamental plantings.

The grounds services are provided by the Operations Department.

Legal Reference:

EDUCATION CODE

16011 Long-range comprehensive master plan

16322 California Department of Education services

17017.5 Approval of applications for projects

17070.10-17079.30 Leroy F. Greene School Facilities Act

17251 Powers and duties of California Department of Education

17260-17268 Plans and specifications for school facilities

17280-17317 Field Act

17365-17374 Fitness for occupancy

17405 Relocatable structures; lease requirements

35275 New school planning; cooperation with recreation and park authorities

GOVERNMENT CODE

53090-53097.5 Regulation of local agencies by counties and cities

65352.2 Communicating and coordinating of school sites

65995.6 School facilities needs analysis

CODE OF REGULATIONS, TITLE 2

1859-1859.199 Leroy F. Greene School Facilities Act

CODE OF REGULATIONS, TITLE 5

14001 Minimum standards

14010 Site selection standards

14030-14036 Standards, planning, and approval of school facilities

CODE OF REGULATIONS, TITLE 24

101 et seq. Green building standards code

UNITED STATES CODE, TITLE 42

12101-12213 Americans with Disabilities Act

CODE OF FEDERAL REGULATIONS, TITLE 28

35.101-35.190 Americans with Disabilities Act

Management Resources:

CSBA PUBLICATIONS

Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, September 2009

Facilities Master Planning, Fact Sheet, November 2007

CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS

Schools of the Future Report, September 2011

Educational Specifications: Linking Design of School Facilities to Educational Program, 1997

Guide for the Development of a Long-Range Facilities Plan, 1986

OFFICE OF PUBLIC SCHOOL CONSTRUCTION PUBLICATIONS

An Overview of the State School Facility Programs, rev. October 2011

School Facility Program Handbook, 2008

STATE ALLOCATION BOARD PUBLICATIONS

Public School Construction Cost Reduction Guidelines, 2000

WEB SITES

CSBA: http://www.csba.org

Office of Public School Construction: http://www.opsc.dgs.ca.gov

California Department of Education: http://www.cde.ca.gov/ls/fa

Policy BURBANK UNIFIED SCHOOL DISTRICT

adopted: March 7, 2013 Burbank, California