topleft >  Services >  Governance Technology > 

Burbank USD |  AR  6153  Instruction

School-Sponsored Trips   

arrow Previous bar Next arrow

Field trips are school-sponsored when organized by school employees as part of their job responsibilities, and when school employees participate in the trip as part of their job responsibilities. Field trips are not school-sponsored when organized by a company or group not associated with the school district. When school employees participate in non-school-sponsored field trips, they do not represent the school site or district.

School-sponsored field trips must be approved by the principal.

All planned trips away from school grounds, including athletic trips and outdoor education programs, are subject to this regulation.

Students must have written parental permission in order to participate in trips requiring transportation. (Education Code 35350) The district shall provide an alternative educational experience for students whose parents/guardians do not wish them to participate in a trip.

Students/Parents/Guardians - Permission to Attend

1. Class trips are considered to be instruction and should be planned as such with definite instructional objectives determined by the teacher in advance. Appropriate instruction shall precede and follow each trip.

2. Only district students enrolled in the class/activity shall be allowed to participate in school field trips.

3. Students on trips shall act in a responsible manner at all times. All school disciplinary rules and consequences apply on trips. This includes appropriate school dress.

4. In the case of secondary schools, a student planning to participate in an optional trip must obtain signed clearance from each teacher whose class will be missed. Permission may be refused if the student is having academic, attendance, or behavioral problems in the class.

5. Secondary students who are academically ineligible for participation in extracurricular activities may not participate in extracurricular trips.

6. Written approval from a student's parent/guardian is normally required for participation in any trip. In an emergency situation, phone permission may be acceptable, with approval of the principal.

7. Parents/guardians must receive complete written information about all field trips. This shall include date, itinerary, means of transportation, cost, purpose, disciplinary expectations, medical release, emergency number where the group can be reached, and other pertinent information.

8. Parents/guardians shall make available a telephone number where they may be contacted during the hours of the trip.

Safety and First Aid

1. While conducting a trip, the teacher, employee or agent of the school shall have the school's first aid kit in his/her possession or immediately available. (Education Code 32040, 32041)

2. Whenever trips are conducted in areas known to be infested with poisonous snakes the trip shall be accompanied by a teacher, employee or agent of the school who has completed a first aid course which is certified by the American Red Cross and which emphasizes the treatment of snakebites. (Education Code 32043)

3. Before trips of more than one day, the principal or designee shall hold a meeting for staff, parents/guardians and students to discuss safety and the importance of safety-related rules for the trip. For noncertificated adults who will assist in supervising students on the trip, the principal or designee may also hold a meeting to explain how to keep appropriate groups together and what to do if an emergency occurs.

4. Medical release forms must be obtained for any student before attending any trip. Supervisors must keep possession of these forms at all times. In case when there will be more than one supervisor on a trip, multiple copies of medical release forms shall be made, with one set per supervisor.


1. The school nurse must be notified at least two weeks in advance of all school trips.

2. Medication will be provided by the parent/guardian - no earlier than one week in advance of the activity/field trip - to the school nurse/health assistant in original, labeled prescription container in an amount sufficient for the duration of the activity/field trip. A district medication log shall be filled out with the student's name, name of medication, dose of medication, method of administering the medication, and time of administration. All medications must be signed out by the designated BUSD employee.

3. Any student preapproved to carry and/or self-administer medication may continue to do so with appropriate notification by school nurse to the supervising BUSD employee.

4. Medication administration must be documented on the district medication log for each student at the time of administration. Each notation must include the time, dosage, and signature of the BUSD employee or licensed health professional administering the medication. All medication and related records must be in the possession of a BUSD employee at all times. Parents may administer medication to their child only, and must be documented by the school nurse.

5. Upon return to school all medication and records are to be returned to the school nurse/health assistant, who will return any unused medication to the student's parent/guardian.


1. Students on approved trips are under the jurisdiction of the Board of Education and subject to school rules and regulations.

2. Teachers or other certificated personnel shall accompany students on all trips and shall assume responsibility for their proper conduct.

3. Before the trip, teachers shall provide any adult chaperones who may accompany the students with clear information regarding their responsibilities.

4. Chaperones shall be 21 years of age or older.

5. Chaperones shall be assigned a prescribed group of students and shall be responsible for the continuous monitoring of these students' activities.

6. While accompanying and supervising students on a trip, teachers and chaperones shall not use tobacco and shall not use or be under the influence of alcoholic beverages, illegal controlled substances, or any other substances that unreasonably impairs their ability to supervise students.

7. When a trip is made to a place of business or industry, the teacher shall arrange for an employee of the host company to serve as conductor.

8. Extracurricular and co-curricular trips beginning and ending at school on the same day that extend beyond the community shall be supervised by a certificated teacher or teachers with additional supervisory assistance provided by classroom instructional assistants, other employees in paid status at the time of the trip, and/or parents/guardians and volunteers over the age of 21. In such instances, the certificated teacher will meet in advance of the trip with those providing additional supervisory assistance to review their respective responsibilities and to assign them specific duties.

9. Co-curricular and extracurricular trips that are overnight shall be supervised by an administrator and at least one certificated district employee with additional supervisory assistance provided by other district employees in paid status ratio of at least one district employee per every 35 students on the trip. With prior approval from the Director of Secondary Education or the Director of Elementary Education, the designated administrator on the trip can be a teacher with a Certificate of Eligibility for Administration. The site may work with the Director of Secondary Education or the Director of Elementary Education to identify potential district administrators who can supervise the event. In addition, parents/guardians and volunteers over the age of 21 may assist; however, for the purpose of meeting the required ratio of one district employee for every 35 students, parents/guardians cannot be included in this ratio.

10. Competitions or invitationals on a national or international level will be subject to Board review and approval.

11. The Board of Education may choose not to support a particular competition, should the Board determine that the benefit derived by the student(s) does not adequately justify the cost or solicitation of funds necessary to support the competition.

12. Teacher sponsors must consider the time requirements necessary for practices in consideration of the students' other class requirements and the need for students to meet standards for promotion or graduation. To this end, every effort should be made in advance of such practices to communicate with other teachers so that conflicts and misunderstandings may be avoided. Therefore, practices which may extend beyond 9:00 p.m. on weekday evenings, Saturdays, or Sundays, with the exception being CIF athletic teams which are not permitted to practice on Sunday, must be approved in advanced by the principal with written permission for participation from the parent/guardian, noting the ending time of the activity.

13. At the elementary level, a meeting will be held at least one week in advance of any overnight trip. Parent/guardians/caregivers shall be invited to attend this meeting. Should parents/guardians/caregivers be unavailable to attend, the principal or designee shall make every effort to contact the responsible person in advance of the trip, either in person or by telephone. At this meeting or as otherwise noted, certificated employee sponsoring the trip and the principal or designee shall discuss expectations for student behavior.

14. At the middle and high school level, there will be a mandatory parent/guardian/caregiver meeting held at least one week before any overnight trip occurs.

a. At this meeting, the certificated employee sponsoring the trip, and a site administrator shall be present.

b. The expectations for student behavior shall be discussed at this meeting, as well as consequences, and other pertinent information shall be provided, including itinerary, phone contact number, etc.

c. Students will not be permitted to attend the overnight activity unless the parent/guardian/caregiver attends this meeting.

d. If a parent/guardian/caregiver is unable to attend the meeting, it is the responsibility of the parent/guardian/caregiver to contact and/or visit the school to obtain the necessary information about the trip. If no contact with the school by the parent/guardian/caregiver is made, the student will not be permitted to attend the overnight activity.

e. At this meeting or as otherwise noted, the certificated employee sponsoring the trip and the principal or designee shall discuss expectations for student behavior.

16. Other school employees and parents/guardians/caregivers who will participate in this supervision must attend preparatory training sessions and/or meetings prior to such participation. Siblings of district students shall not be permitted to accompany parent/guardian/caregiver chaperones on co-curricular/extracurricular activities or trips.

17. A school administrator or designee shall instruct parent/guardian and teacher chaperones about their specific responsibilities using district developed guidelines prior to the activity.

18. If separate room accommodations are used, rooms should be together with chaperones' rooms intermixed with students' rooms.

19. Overnight trips involve greater responsibility on everyone's part:

a. Parents/guardians should impress upon their students the necessity to act responsibly, obey school rules, and follow district employee instructions.

b. Staff and chaperones will monitor the location and behavior of students at established intervals of time 24 hours per day.


No student shall be prevented from making a trip because of a lack of sufficient funds. No trip shall be authorized if any student would be excluded from participation because of a lack of sufficient funds. (Education Code 35330)

Trip Approval

1. Teachers planning a trip shall make a request in writing to the principal at least 10 days prior to the date desired. Whenever practical, an alternate date should also be listed. The purpose of the trip and its relation to the course of study shall be stated in the request.

2. The principal shall approve or disapprove the request and notify the teacher. If the trip is disapproved, the principal should state the reasons.

3. Principals may exclude from the trip any student whose presence on the trip would pose a safety or disciplinary risk.

4. Principals shall not approve activities which they consider to be inherently dangerous to students or to pose unacceptable, unmitigated risks.

5. Certificated employees who arrange and/or participate in a cocurricular or extracurricular trip shall submit a signed affidavit confirming acknowledgement that he/she has read, understands, and agrees to follow all provisions of Board Policy 6153 and this Administrative Regulation.

Trips Which Include Swimming or Wading

1. No swimming or wading shall be allowed on trips unless planned and approved in advance.

2. Swimming Activities

a. Parents/guardians must provide written permission for the student to swim and must indicate the student's swimming ability.

b. Swimming facilities, including backyard pools, must be inspected by the principal and teacher before the trip is scheduled.

c. Owners of private pools must provide a certificate of insurance, designating the district as an additional insured, for not less than $1,000,000 in liability coverage.

d. Lifeguards must be designated for all swimming activities. If lifeguards are not provided by the pool owner or operator, the principal shall ensure their presence. Lifeguards must be Red Cross certified or equivalent and must be at least 21 years old.

e. The ratio of adult chaperones to students shall be at least one to 10. In grades 4-6, this ratio shall be one to eight. In grades K-3, this ratio shall be one to four.

f. Specific supervisory responsibilities shall be determined in advance to accommodate the varying swimming abilities of students. These responsibilities shall be clarified in writing and reviewed verbally before the trip.

g. Emergency procedures shall be included with written instructions to adult chaperones and staff.

h. Staff and chaperones assigned to supervise students must wear swim suits and know how to swim.

i. The principal may require students to wear flotation devices, depending upon their age and swimming ability.

j. A buddy-system or other means of surveillance shall be arranged in advance and strictly enforced during swimming activities.

3. When wading in the ocean, bay, river or other body of water as part of a planned, supervised outdoor education activity, teachers shall provide for a number of chaperones to exceed the one to 10 ratio and shall instruct both chaperones and students of the real and potential risks inherent in such activities and the precautions necessary for their safety.


approved: June 14, 2007 Burbank, California

revised: February 2, 2017